P-Card Requests

McMurtry College uses P-Cards to make approved, tax-exempt purchases for college events, committees, and operations.

All P-Card activity is managed through the McExpenses Form

Submission Deadlines
  • Under $500 at least 24 hours in advance
  • $500 or over at least 3 days in advance
Late submissions may not be approved.
Open McExpenses Form
01

Check Out a P-Card

  1. Fill out the McExpenses Form and select "Check Out P-Card."
  2. Await approval from the P-Card owner.
  3. Receive a lockbox code via text once approved.
  4. Retrieve the P-Card from the lockbox and make your purchase.
  5. Return the P-Card to the lockbox ASAP and submit your receipt.
Important

Absolutely no handing off a P-Card to anyone else.

02

Return a P-Card

  1. Return the P-Card to the lockbox immediately after use.
  2. Fill out the McExpenses Form and select "Return P-Card."
  3. Upload itemized receipt(s) and event flyer.
03

Online Purchase

  1. Fill out the McExpenses Form and select "Make an Online Purchase."
  2. Provide direct product links, total cost, and purpose.
  3. Await approval and processing.

P-Card Availability

Questions? Email mcmurtrytreasurer@gmail.com.